Manage Spare Parts Catalog

The spare parts inventory system provides real-time tracking of stock, including details such as product code, name, pricing, and stock status. This allows field sales teams to monitor availability and manage assets efficiently. It ensures cost-effective operations by displaying both price and cost of items. The stock status and condition checks help prevent stockouts and delays. Overall, it improves order fulfillment and customer satisfaction.

Step by step instructions to add an inventory item/ service

• Click on Supplies   from the left menu.

• Choose the Parts & Supply option

• It will show the price book / catalog

• Click on New Parts and Supplies button on top right

• It will open the Supply parts entry page

• The first section is General to enter the name description, Status and other optional information

• Click on Identity section

• Enter the serial number codes 

• Click on the Auto Generated RFID to generate RFID code

• Click on the Group section to select the account group and item category  

1. In the financial section, Price is to enter the Sale price

2. Cost means the purchase price

3. Order Unit: Select the unit of the item to be used in inventory and billing

4. Reorder Qty: Put a value to determine the minimum stock expected. It helps to decision making in procurement

5. If it is a service item then uncheck the box, It should be checked if it is an inventory item

• Click on choose file to upload an image for the item. You can also add a personnel in case you want to authorize someone for certain items.

• Save the item on clicking Save button