Asset Walk Through

Hello, and welcome to this training session.

In this video, we will take a look at our Fixed Asset Management section. 

Here is a reference video:

To begin, navigate to the menu and click on "Assets." Then, under the "Assets" section, click on "All Assets."

This section provides a tree structure that displays the various locations, including parent locations, child locations, and the assets that have been tagged under the child locations.

For example, if you click on the small arrow next to a location, you can see the main manufacturing unit. Under this, you might have subdivisions such as Factory Shed 1, Shed 2, Shed 3, and the Store.

As you explore further, you will notice that the parent units can contain subunits, which in turn contain child units. Within these child units, the equipment or assets that have been tagged are displayed.

Let's now take a look at the facilities list. This list includes all facilities, locations, or manufacturing units that you can add to the system.

To add a facility, click on the "New Asset" button and select the "Facilities" option. Following this, you have the "Products" section.

This is the product listing page, where you can add products under which you can organize assets. When adding an asset, it is mandatory to tag it to a product. For instance, a laptop could be tagged as a product, such as a computer.

If you are adding an asset called "HP Pavilion," you can tag that asset under the product category "Laptop."

Next, we have the "Equipment" section. This is where you can view the equipment listing. To add new equipment to the system, click on the "New Asset" button and then select the "Equipment" option.

From the menu, click on Assets. Under the Assets section, you'll see the Equipment option. Click on it. This will take you to the Equipment page, where you need to click on the New Asset button.

Select Equipment or Machines to add an asset. On this page, you can input the details of your asset or equipment.

Begin by entering the asset name, mapping it with the product, selecting the category, and providing a short description. Then, you'll need to enter the asset location, department, fixed asset department, room number, manufacturing model, and production hours of that particular asset. Additionally, you can provide asset grouping information, identities, and date information such as the commissioning date, warranty start, and end dates.

You can also enter the depreciation information to calculate the asset's depreciation. Further details like the cost and sales price of the asset can be added.

Next, you can set the status for your asset. You can also upload an image. Once you've filled in all the information, click Save.

Upon saving, the asset will be stored in the system. You can then click on the Edit icon to modify the asset's details.

Apart from the general information, there are several other tabs available. Let's move on to the Parts and BOM tab. After saving the general information, you'll need to edit the asset to add parts associated with it.

Next, comes the Metering tab. If you need to record meter readings, including total readings, dates, and units, you can do so here.

The Personnel tab allows you to tag any individual authorized to manage this particular asset.

The Warranty Information tab is where you can enter warranty details, which were initially added under the general information section. You can also include business certification warranties, if applicable.

Moving on, you can manage Businesses—these are the vendors from whom you've purchased the asset. You can also mark any vendor as your preferred vendor.

The Purchase tab captures any purchase-related details for the asset.

In the Files section, you can upload any documents related to the asset, such as warranty papers or user manuals.

Next is the Financials tab, which displays various cost-related information, including purchase cost, revised cost, depreciation method, expected salvage value, and more. The asset depreciation board is also available here for monitoring asset depreciation, as well as details on asset life cycle expenses and reevaluation.

If the asset is associated with a customer, you can add that customer under the Associated Customer tab.

The Log section records the entire history of the asset, including maintenance records, transactions, and movements from one location to another. This section can be viewed as a timeline.

Next, you have the Planned Work Orders and Work Order History tabs, where you can view upcoming and completed maintenance activities.

The Online and Offline Status section captures when the asset went offline for maintenance and when it came back online.

The Parts and Supplies section tracks parts and supplies used during asset maintenance.

If any incidents have been reported for this asset, they will be logged in the Incident Details section.

The Asset Rotation List captures any movement of the asset, such as transfers from one location to another.

The Asset Checklist Log records any maintenance checklists associated with the asset, while the Asset Work Order Checklist History shows which checklists were used during maintenance.

This covers the process of adding an asset into the system and setting up the various related information.