How to Change the Order That Employees Appear On the Calendar
The calendar in DreamzCMMS displays technicians or employees in a specific order when viewing scheduled work. To tailor this view to your team’s needs — such as prioritizing key staff or arranging by role — you can change the employee order that appears on the calendar. This ensures the most relevant resources are shown first, improving calendar readability and planning accuracy.
Overview
By default, employees might appear on the calendar in alphabetical order or according to system settings. For supervisors and planners who share a team or schedule across multiple resources, adjusting this order helps highlight high-priority technicians, align with shift patterns, or reflect organizational structures like departments.
Here is a reference video:
Before You Begin
Ensure you have access to the Calendar and Users / Employees settings.
You must have admin or equivalent permissions to change employee order settings.
Know which employees you want to prioritize or re-order on the calendar display.
How to Change the Employee Order on the Calendar
Step 1 — Open Settings
Navigate to the Settings section where user, resource, or calendar preferences are managed.
Step 2 — Find the Employee/Resource Order Setting
Within settings, locate the option called Calendar Employee Order, Employee Display Order, or similar. This section controls how employee names appear in calendar views (such as the work order calendar).
Step 3 — Adjust the Order
In the dispatch board setup tab:
You will see a list of employees currently in the order they appear on the calendar.
Set the desired order number to rearrange employee names according to the order you want them displayed.
Step 4 — Save Your Changes
Once the order is updated:
Click Save or Apply to confirm the new display order.
The calendar will immediately reflect this new order whenever employees are listed in the scheduler or resource panel.
After Updating Employee Order
The calendar now displays employees in the customized order.
This order applies to calendar views where multiple technicians or employees are shown side by side or stacked.
Planner visibility is improved when preferred or priority personnel appear in predictable positions.
Tips for Effective Employee Ordering
Prioritize frequently scheduled staff — so they appear at the top of the calendar.
Group by role or skill — especially if your schedule often depends on specialization (e.g., electricians vs HVAC techs).
Rearrange after staffing changes — so the calendar reflects your current team.
Use meaningful grouping — for example, supervisors and senior staff might appear first for easier oversight.
Frequently Asked Questions (FAQs)
1. Who can change the employee order on the calendar?
Only users with administrative or equivalent permissions in the system can access the setting to rearrange employee display order on the calendar.
2. Does changing the order affect scheduling rules?
No — adjusting the display order does not change scheduling logic or assignments. It only changes how employees are ordered visually on the calendar.
3. Will my changes apply for all users?
Yes — the customized employee order applies for all calendar users in the system, as it’s a global setting rather than a personal preference.
4. Can I revert to the default alphabetical view?
Yes — simply reorder the list alphabetically or use a “reset” option (if available), then save to revert to default ordering.