Reconcile Invoice
Reconciliation in DreamzFSM is the quick way to confirm that the money recorded on your invoices matches the money that actually hit your books — cash, bank deposits, or card settlements. It ties each invoice's paid and remaining amounts to real transactions, then marks the invoice as Reconciled so finance and operations stay in sync.
Overview
Invoice reconciliation ensures that your billing records accurately reflect actual payments received. Once an invoice is reconciled in DreamzFSM, its row turns yellow in the Invoice List, giving you an instant visual indicator that the invoice has been matched and closed off. This keeps your financial reporting clean and your operations team aligned with finance.
Here is a reference video:
How to Reconcile an Invoice
Step 1 – Navigate to Invoices
From the main menu, click Financials, then click Invoices. This opens the Invoice List page.
Step 2 – Locate the Reconcile Invoice Button
On the Invoice List page, locate the Reconcile Invoice button in the top right corner of the screen.
Step 3 – Select Invoices and Reconcile
Use the checkboxes to select the invoices you want to reconcile, then click the Reconcile Invoice button. The selected invoices will be marked as reconciled and their rows will turn yellow in the list, confirming that reconciliation has been applied successfully.
Tips for Reconciling Invoices
- Reconcile invoices as soon as payment is confirmed to keep your financial records accurate and avoid discrepancies at month-end.
- Use the bulk selection checkboxes to reconcile multiple invoices at once — ideal for end-of-week or end-of-month batch reconciliation.
- Look for the yellow row highlight as a quick visual confirmation that an invoice has been successfully reconciled.
- Before reconciling, ensure that all payment details are correctly recorded on the invoice to avoid mismatches between paid amounts and actual transactions.
- Use the Invoice List filters to isolate unreconciled invoices and work through them systematically.
Frequently Asked Questions
What does reconciling an invoice do?
Reconciling an invoice confirms that the payment recorded on the invoice matches an actual transaction in your books. It marks the invoice as Reconciled in the system and turns the invoice row yellow in the Invoice List as a visual indicator.
How do I know which invoices have been reconciled?
Reconciled invoices are highlighted in yellow in the Invoice List, making them easy to identify at a glance. You can also filter the list by reconciliation status to separate reconciled from unreconciled invoices.
Can I reconcile multiple invoices at once?
Yes. Use the checkboxes on the Invoice List to select multiple invoices, then click the Reconcile Invoice button to reconcile all selected invoices in a single action.
Can I undo a reconciliation?
Please contact your system administrator or refer to your organisation's finance process for guidance on reversing a reconciliation, as this may depend on your specific DreamzFSM configuration and finance workflows.
Where is the Reconcile Invoice button located?
The Reconcile Invoice button is located in the top right corner of the Invoice List page, accessible via Financials → Invoices from the main menu.