Create RFQ from an Approved Purchase Request

Created by Binita Goswami, Modified on Fri, 14 Nov at 9:06 PM by Binita Goswami

Request for Quotation (RFQ) in DreamzCMMS lets you turn an approved Purchase Request (PR) into vendor quotes. From the PR, select items, choose suppliers, and send RFQs with quantities, specs, and due dates. Vendors reply with price, taxes, lead time, and terms; you can attach files, set validity, and track status. Compare quotes side-by-side, record negotiations, and award the best offer to automatically create a Purchase Order (PO)—with the PR ↔ RFQ ↔ PO trail kept for audit.

Here is a reference video:

In the Purchase Request List, click on Add RFQ icon for the corresponding approved purchase request.
It will open the request for quotation page.
Add Expected Delivery Date , Expected Response Date, Location
Select multiple Business names from where you are expecting quotations.
Click on Save
RFQ is successfully saved and the RFQ is updated with new Action buttons.
Click on the Quote Received icon on the right of the updated request.
Choose the Business where you want to add your quote. If multiple companies then add quotes for each one of them by choosing from the list.
You can fill up the fields like Description, Warranty and other relevant information that may be the factors for finalizing the quotation
Check “Applied for all products” to apply the same condition to all products listed below.
Check to allow notifications directly to the vendor and yourself.
Add the vendor prices of each item and click Update RFQ.
You can mark any business as Recommended which will reflect on Quotation comparison.
You can add separate terms and conditions for each item if not added for the whole at once.
Steps are the same for adding quotations in all vendors shown in the list.

Now go to RFQ Compare from purchase request for quote list.
Comparison is shown with all details like Description, Warranty and other relevant information, prices are highlighted to help customers easily compare and choose the right vendor.
Select as to you want to choose which item for which Business. You can choose one vendor for all items or separate vendors for separate items.
Click Finalize to create the purchase order against one single vendor and selecting the remaining for other vendors.