Scheduling Unscheduled Jobs on the Calendar
The calendar in DreamzCMMS helps you visualize and plan work orders over time. Sometimes work orders remain unscheduled — meaning they don’t have an assigned start or end date. You can quickly schedule these jobs by dragging and dropping them onto the calendar or converting notes into scheduled events. This streamlines planning and prevents tasks from being overlooked.
Overview
Unscheduled jobs are work orders that have been created but not yet assigned to specific dates or scheduled on the maintenance calendar. Using the calendar scheduler, maintenance planners and supervisors can assign dates and times to these jobs by:
Dragging and dropping them onto the calendar
Adding schedule details like date, start and end times
This technique ensures that open work orders are visible and planned into your maintenance timeline rather than remaining in limbo.
Here is a reference video:
Before You Begin
Confirm you have access to the Calendar and Work Orders modules.
Unscheduled work orders should already be created in the system.
Be ready with scheduling details such as the planned date, start time, end time, and assigned technician (if applicable).
How to Schedule Unscheduled Jobs on the Calendar
Step 1 — Open the Calendar View
Navigate to the Calendar section from the main navigation. The calendar view shows scheduled work orders and provides space to schedule unscheduled work using daily, weekly, or monthly views.
Step 2 — Locate Unscheduled Jobs
Unscheduled jobs typically appear in the list or a sidebar and are marked as unscheduled (they lack a scheduled date or time). This lets you distinguish them from already planned tasks.
Step 3 — Drag & Drop Unscheduled Jobs
To schedule an unscheduled job:
Click the unscheduled job entry in the list.
Drag it onto the desired date slot on the calendar grid.
Drop it on the appropriate day where you want the work to start.
This assigns a schedule to the job without opening the full work order form.
Step 4 — Set Exact Timing
After placing the job on the calendar:
Click the scheduled entry.
Enter or adjust:
Start date and time
End date and time
Assigned technician/crew (if applicable)
These details clarify when the task is expected to be performed.
Step 5 — Save the Scheduled Job
Once all scheduling details are entered:
Click Save to confirm the scheduling.
The work order moves out of the unscheduled list and appears as a planned item on the calendar.
After Scheduling Unscheduled Jobs
The scheduled job will show up on the calendar in the correct date/time slot.
Assigned technicians or supervisors can view it on their dashboard or in their mobile app.
The work order’s status updates (if configured) to reflect that scheduling has occurred.
Tips for Effective Scheduling
Plan ahead — schedule jobs before they become overdue to avoid last-minute rushes.
Use filters such as facility, priority, or status to focus on the most urgent unscheduled tasks.
Verify that assigned technicians are available on the scheduled date before finalizing.
Use calendar views (daily/weekly/monthly) to get different perspectives on workload distribution.
Frequently Asked Questions (FAQs)
1. What is an unscheduled job?
An unscheduled job is a work order that has been created but has no assigned date or time on the maintenance calendar. Scheduling it ensures it appears in your planned workload.
2. Can I schedule multiple unscheduled jobs at once?
Depending on your interface, you can often select and drag multiple jobs onto the calendar or use batch actions to assign schedules quickly.
3. Does scheduling a job update its status?
Scheduling may automatically update a work order’s status if your system is configured to do so — for example, changing from “Unscheduled” to “Scheduled” or “Assigned.”
4. How do I adjust a job after it’s scheduled?
Simply click the scheduled entry on the calendar to open it, then edit the date, time, or assigned technician and save the changes.